PROSPRA task manager is a simple 7 step task management tool.
It is best used for small projects, or recurring procedures, that do not warrant full-scale project management software. Gantt charts and PERT networks are great when you need them, but they can get in the way on smaller projects.
The 7 steps usually form cycles of continuous growth, though PROSPRA can also be used for one-off projects. The steps ensure that all important issues are included in your project. This comprehensive approach ensures that vital foundation steps do not get missed. Yet, PROSPRA is flexble enough to allow steps to be combined for faster project completion.
You gain best results from PROSPRA when you use it daily for a variety different tasks and projects. With daily use, the process becomes automatic and easy to adapt to any situation. As this is a practical tool, I explain it with lots of practical examples. From those examples, you can see fundamental processes that affect all projects. The 7 PROSPRA task manager processes are:
- P: Purpose
- Purpose is fundamental, but often forgotten. If you start projects without a clear idea of why you are doing them, they will fail.
- R: Restrictions
- Will available resources restrict our purpose. Do any specific Requirements apply? What are our expected results?
- O: Objective
- For each expected result, what methods will we adopt to achieve it? Objectives are a series of quantified goals
- S: Strategy
- A series of clearly defined tasks that need to be achieved. A blueprint.
- P: Production
- Do the blueprint.
- R: Results
- Measure actual results and compare to expected results from the second step.
- A: Appreciation
- Are there new opportunities to exploit? Does the difference between expected and actual mean we need to improve plans or production methods?
Note that many projects benefit from changing the names of each step slightly. Though that destroys the PROSPRA mnemonic, it ensures that people who are unfamiliar with PROSPRA techniques can immediately see how projects flow.
We must always start with Purpose. Restrictions, Objectives and Strategy form a planning cycle that must lead to an actionable plan. The steps represent extra levels of detail. People who hate planning can combine the three stages in one simple sentence – “We’ll see how it goes.” Production and Results stages usually work hand-in-glove. I usually manage these steps separately, though some projects demand they are combined. Appreciate should always be a separate final review to see where we can improve. Sometimes we just improve Results. Other times we go back to redefine Purpose for the next phase. Usually, it is somewhere between.
To learn more about the current state of this PROSPRA website project, see About PROSPRA.